Following completion of the first step (due by this Friday, 5th June – info here ), we would subsequently like you to place students into class groups – this will be a similar process to last year.

Process

• The deadline for completion of this process is the end of the day on Friday, 12th June
• Leaders should arrange a meeting in order to divide students into classes, as per the below:
  • Y1-> Y2: 5 classes
  • Y2-> Y3: 5 classes
  • Y3-> Y4: 5 classes
  • Y4 -> Y5: 3 classes
  • Y5-> Y6: 3 classes
  • Y6-> Y7: 3 classes
• It may not be possible for you to have all the Chinese and International members present at this meeting, due to teaching commitments and teachers being overseas. It is imperative that leaders, both Chinese and Western, work with their teams, and together, to ensure everyone’s input is heard. Ensure that the relevant Student Support Teachers have had input.
• It would save time if teachers tentatively divide their students up into class groups before this meeting
• Stick each student’s info card on the class list posters – write the child’s name in pencil under where you plan to stick the child’s name (in case they fall off)
• Current classes do not need to be evenly split up. (Eg, if there are 10 girls in a class, they do not have to be split up into 2s. You may decide to have 4 in two classes, 2 in one and none in the other two)
• At the end of the process, leaders should fill in this form: blogs.pd.ycis-sh.com/…/Class-Placement-Summary-Form-2019.docx
• Hand the posters and the forms to Ivy/Elia (Y2-6) or Janelle (Y7).

Balancing Class Groups

• Take into account that you should be looking for the following to be balanced as far as possible (colours relate to the stickers from step 1):
  • Green (ability)             Advanced (possible leader / usually needs to be extended)
  • Grey (ability)              Student – meeting expectations, no issues
  • Blue (ability)               Student struggling to meet some expectations (probably on LS register)
  • Red (behaviour)          Students displaying some behaviour issues / concerns (identified by class teachers)
  • Pink (Sig Support)      Academic concerns/requiring individual support plan/IEP (identified by LS teachers)
  • Yellow (EAL)             EAL (for next year) – Identified by EAL

Other things to take into account:

• • Gender balance
  • Friendship groups
  • Clashes between students
  • Native English speakers
  • Chinese 1^st Language speakers
  • Nationality / culture
  • Learning styles
  • Mix of leaders between the classes
  • Mix talents of students across the classes – ie sporting abilities, musical, artistic / creative etc
  • Classes across the year level have a mixture of parents who would get involved
  • Students are evenly spread across the classes so that the new students will also be evenly spread

Please Note

In all these cases, please keep a record of all requests and attach them to the class placement posters

• If any parents make requests (eg to be placed with friends, type of teacher etc…) then please tell them that we will consider it, but that we will not be able to guarantee it.
• For parent requests for specific teachers, please state that we are unable to take requests for specific teachers. However, please reassure them that we will place their child with a teacher whose teaching approach suits their child’s preferred learning style.
• Teachers may also have suggestions for a specific teacher, due to type of teaching style that might suit a student in a special case – e.g. learning support, social issues etc… – in these cases send email to Rob
• FYI: Please find attached the parent email: Parent Letter. 

We need to start to think about class placements for the next academic year.

At this stage, there are a few possible scenarios for class arrangements next year. Therefore, at this stage, we are simply asking you to complete the placement templates below for each of your students who will be here next year. At this stage, you do not need to sort them into classes. We are giving you this information now so that you may get ahead on this first stage of the task, as when we ask you to do the class sort, this may be at quite short notice. Please aim to have this completed by next Friday, 5th June.

Colour code:

On each individual child card, we will use stickers (Primary) or coloured markers (ECE) to identify student needs and abilities – to balance the classes visually.  The teachers will be provided with stickers (in 411/see Veronica). Teachers then need to stick/colour these on the cards as required (more than one sticker may be necessary)

Green (ability)             Advanced (possible leader / usually needs to be extended)

Grey (ability)              Student – meeting expectations, no issues

Blue (ability)               Student struggling to meet some expectations (probably on LS register)

Red (behaviour)          Students displaying some behaviour issues / concerns (identified by class teachers)

Pink (Sig Support)      Academic concerns/requiring individual support plan/IEP (identified by LS teachers)

Yellow (EAL)             EAL (for next year) – Identified by EAL – this information will follow

Templates and Photos

The student card templates are attached as follows. These need to be filled in electronically rather than hand written. Please ensure the names of the students are filled in using the correct format (LAST, first).

The Office have printed the individual photos this week, which need to be stuck onto the student card. Please pick these up.

class placement boys template

class placement girls template

You can also, if you wish use the electronic photos from the server:

RP photos:

smb://10.3.1.1/Yearbook/Year book 2019-2020/Photos/Headshots/RP/individual

CP photos:

smb://10.5.1.1/Yearbook/Yearbook 2019-2020/Photos/Headshot and Class Photos/individual

Withdrawn Students and Temporary Withdrawals

Temporary withdrawal students should be included. Do not include permanently withdrawn students.

See below for lists of these students

Y5-6 Temporary Withdrawal and Departure List

Y1-6 Departure & TW List

Please let the coordinators know if you have any questions.

Dear all,

It’s that time of year again where we need to start to think about class placements for the next academic year. For those of you who were here last year, the procedures are quite similar, with a few minor changes. Please click the link below to view the procedures for class placements. Please read these carefully as it outlines a lot of important information. Please take particular note of the the last 3 bullet points at the end of the document. Your team leader will be discussing this with you in more detail at your next team planning meeting, however, if you still have questions related to this, then please let me know, or one of the coordinators.

Class-Placement-Procedures-June-2019

An important step in ensuring that the classes are balanced, is the completion of  a summary chart for each year level (see example in link below).

Class-Placement-Summary-Form-2019

The student card templates are attached as follows. It is best if these are filled in electronically rather than hand written. Please ensure the names of the students are filled in using the correct format (LAST, first). The Office will print the individual year book photos this week, which need to be stuck onto the student card.

class placement girls template

class placement boys template

As mentioned in the placement procedure document, the parents will not be able to choose friendship groups, and so it is very important that teachers put as much information in the ‘teacher suggestions’ box. If parents should happen to give you a request for their child to be placed with another student, please just thank them for letting you know and that you will keep this in mind, but that there are no guarantees. Please reassure them that you, as class teachers, will certainly take into considerations friendship groups when placing students in classes.

Finally, just for your information, the following blog post will be added to the parent blog this week. It will be translated prior to being sent.

Class-Placements-parent-letter-2019

Kind Regards,

Rob

Dear all,

It’s that time of year again where we need to start to think about class placements for the next academic year. For those of you who were here last year, the procedures are quite similar, with a few minor changes. Please click the link below to view the procedures for class placements. Please read these carefully as it outlines a lot of important information. Your team leader will be discussing this with you in more detail at your next team planning meeting, however, if you still have questions related to this, then please let me know, or one of the coordinators.

Class Placement Procedures June 2017

An important step in ensuring that the classes are balanced, is the completion of  a summary chart for each year level (see example in link below). It is important that this is filled in to ensure that the classes remain balanced.

Class Placement Summary Form 2017

The student card templates are attached as follows. It is best if these are filled in electronically rather than hand written. Please ensure the names of the students are filled in using he correct format (LAST, first). The Office will send the individual year book photos this week, which need to be stuck onto the student card.

class placement boys template

class placement girls template

As mentioned, the parents will not be able to choose friendship groups, and so it is very important that teachers put as much information in the ‘teacher suggestions’ box. If parents should happen to give you a request for their child to be placed with another student, please just thank them for letting you know, but that there are no guarantees. Please reassure them that you, as class teachers, will certainly take into considerations friendship groups when placing students in classes.

Finally, just for your information, the following blog post will be sent to parents this week. It will be translated prior to being sent.

Class Placements Parent Blog 2017

Kind Regards,

Rob

Dear all,

It’s that time of year again where we need to start to think about class placements for the next academic year. For those of you who were here last year, the procedures are quite similar. We will run through all the procedures at Wednesday’s campus-based meeting, although please carefully read the following guidance before the meeting.

Class Placement Procedures 2014-15 updated

We will be using the same info cards for the students as last year, with the exception that we will be asking that a photograph be placed on it. This will certainly make it easier when placing students. You will be passed the photographs (same as the year book photos) either before or at the meeting tomorrow. Please can the info card be filled out on digital copies and then printed, rather than the information being written on.

class placement – boys template.pages

class placement – girls template.pages

A letter will also be sent to all parents tomorrow (see below), asking them to request three friends that they would like their child to be placed with next year. Please ensure that you keep all parent request slips. Please note that should a parent ask for a certain teacher, then please let them know that it is not possible to accept teacher requests.

Placement of Students Parent Note 2015-16

And finally, due to the large number of teachers that have children in the school, we will also not be able to accept requests from staff for certain teachers. It is simply impossible to accommodate everyone’s requests without making the classes imbalanced.

Please let me  know if you have any questions.

Thanks,

Rob